Event Sanctioning Application
The steady growth that the sport of footbag has enjoyed during its relatively short lifetime can be ultimately credited to the collaborative efforts of many people who are committed to nurturing the game's progress. Individual players, local clubs, and event organizers all contribute to the shared goal of insuring the continued success and popularity of Footbag. The IFPA, as the international governing body dedicated to advancing the sport worldwide, advocates every aspect and level of footbag play, whether social or competitive.
The sanctioning program (which denotes authorization, approval, and support) is overseen by the IFPA as one means of unifying the sport and strengthening the footbag events that are conducted around the world. Sanctioning guidelines serve purposes. First they assure participants and organizers that a degree of conformity exists among the many events held. Second, they promote a professional image for the sport, the players, and footbag organizations -- an image that, in turn, is a positive factor in cultivating sponsors, encouraging player participation, and attracting media attention. Finally, they assure that each event receiving recognition as being IFPA-sanctioned is conducted in a uniformly professional manner.
Players competing in the Open/Pro category of an IFPA Sanctioned event are required to be IFPA members in good standing and will have their results officially recorded and used to determine worldwide player rankings. Event organizers are required to register non-IFPA members and submit to the IFPA on completion of the event.
1. Provide IFPA with a completed Event Sanctioning application and fee (if applicable) a minimum of 30 days prior to the event. Note: Before applying for sanctioning, tournament organizers must be valid "tier 2" organizer members of IFPA.
2. Ensure that all registered players receive a 1-year "tier 1" player's membership to IFPA as of the first date of the sanctioned event, regardless of their category or prior membership.
3. Abide by the IFPA's IFC Official Rules of Footbag Sports, unless prior approval is given by the IFPA Event Sanctioning Committee. Significant deviations from the rule book shall be announced through footbag.org and/or direct communication to players a minimum of 20 days prior the event.
3. Collect the information required from each registered player to properly implement their 1-year IFPA membership. This information includes:
a) Full Name: The player's correctly-spelled first and last names. Organizers should make every effort to avoid errors in data collection, starting with consistently recording every player's first and last name on any and all official event rosters.
b) Footbag.org member ID or alias: Most players will already have a footbag.org membership (tier 0) or a prior or existing tier 1 membership. The organizer of a sanctioned event must ascertain if this is so, by requiring each player to correctly identify their current footbag.org membership. This may be either via their numeric membership number (shown in the footbag.org profile) or via their footbag.org member name (also known as "alias").
c) Current e-mail address: Unfortunately, players change e-mail addresses quite often. To ensure the IFPA membership roster is up to date, we ask all organizers to collect the latest e-mail address from each player and to record it very carefully to avoid errors. In addition, organizers may ask for other e-mail addresses (past or present) that might help in identifying their footbag.org membership should they not know their member ID or alias.
d) Optional date of birth: To further ensure the IFPA membership is correctly attributed to players who may have the same name as other players, we recommend collecting birth dates from all players and recording them carefully in the roster. If players are uneasy about giving their private information, they may leave this information blank or provide only a portion of the information (for example, only their birth year, or only their birth month and day, but no year). However, if it is possible to get birth month, day, and year, please do so.
4. Provide IFPA with all the information collected above within 7 days of the end of the sanctioned event. This may be done by e-mail to sanctioning@ifpa.footbag.org or via an online tool that enables event organizers to upload the information themselves.
912.04. 4
Produce all printed material for the event in a professional manner (type set of typed), such material to include the logo and/or name of the event sponsors and IFPA. Handwritten fliers are unacceptable.
912.05. 5
Use the standard Liability Waiver for Player Participation on all entry forms (see example).
912.06. 6
Abide by all applicable legal provisions regarding permits, insurance, etc., required by the relevant governmental entity in which the event is being held.
912.07. 7
Video tape all potential world record attempts in singles timed footbag consecutive.
912.08. 8
Provide to IFPA a list of all event results within 7 days of the event's completion. Such results should include, minimally, all final rankings for every player competing (down to last place, even if there are many "ties"). For net events, detailed head-to-head results per team per round are preferred. Contact the IFPA statistician prior to the even to determine what is required and what formats may be used for results submission.
912.09. 9
Require that in order to compete each non-WFA member become a lifetime member by paying the $1.00 fee and filing out a membership application. The Event Organizer must then submit all new membership applications and related fees to the WFA within 20 days of the event's completion.
912.10. 10
Provide to the WFA within 20 days of the event's completion results for each competition having three or more entrants, as well as photocopies (8 1/2 x 11) of complete net brackets with scores of each match. For seeding purposes, duplicates of the net brackets must also be sent to IFAB Statistician, James Harley, at 1300 S. Pleasant Valley Road, Apt. #241, Austin, Texas 78741-1823.
913.01:
Provide the Official Rules of Footbag Sports rule books in exchange for the sanctioning fee based on the estimated number of entrants expected. For example: an event expecting 20 competitors will pay a sanctioning fee of $20.00 and will receive 20 rule books for distribution to their competitors. This will ensure that all players involved in competitive events are up-to-date with the current rules.
913.02:
Publicize your event in Footbag World magazine (when publication dates make it possible).
913.03:
Provide a direct mail service to all or part of the WFA's membership roster for a minimal fee.
913.04:
Mail your event fliers and/or entry forms to all new WFA members, mail order customers and interested players at no charge, such fliers and/or entry forms to be supplied at Event Organizer's expense.
913.05:
Permit the use of the WFA name, logo, and mention of official WFA sanctioning in all printed material for the event.
913.06:
Provide additional Official Rules of Footbag Sports rule books for player packs at minimal cost.
913.07:
Send WFA banners for use at the event, upon request and availability.
913.08:
Supply official WFA players' manuals at no charge, upon request and availability.
913.09:
Supply Footbag World magazines at no charge, upon request and availability.
913.10:
Assist with sponsorship possibilities, when possible.
913.11:
Supply ad slick which contains the WFA name and logo at no charge for use on flyers, posters, programs, etc.
913.12:
Provide a special discount on WFA products.
913.13:
Publish event results in Footbag World magazine.
913.14:
Officially recognize and submit all event world records to the Guinness Book of World Records.
914.01:
I,______________, hereby wish to enter NAME OF YOUR EVENT at its set and agreed upon entry fee. I understand that this entitles me to participate in events entirely at my own risk and cost. I also vow to conduct myself in such a manner that is within the guidelines set forth by the NAME OF YOUR EVENT. I understand and hereby authorize the NAME OF YOUR EVENT and its directors to use any and all film and video tape taken of me, during this event, for any purpose. In consideration of your accepting my (my child's) entry, I hereby, for myself (my child), my heirs, executors and administrators, waiver and release any and all rights and claims for damages I (my child) may have against the NAME OF YOUR EVENT, and its representatives, the World Footbag Association, the IFAB, the NAME OF YOUR TOURNAMENT FACILITY, successors and assigns for any and all injuries suffered by myself (my child) at any activity sponsored by these groups. __________________ ___________________ Entrant Signature Signature of parent or guardian(if under 18)
915.01. Event Information Capsule
A. Event Dates: From _________________ to ________________ Month, Day, Year Month, Day, Year
B. Check If: _____ Prize Money Event Annual Event: _____
C. Event Name: _________________________________________
D. City, State/Province, Country: ___________________________
E. Contact Name(s): _____________________________________
F. Contact Phone #(s): ___________________________________ (above information should be as you want your event listed in Footbag World; WFA reserves right to change/edit listings)
915.02. Event Organizer
A. Name: _____________________________________________
B. Address: ___________________________________________
C. City: _____________ State/Province: _____ Zip Code: _______
D. Home Phone: (____)_________ Work Phone: (____)___________
E. WFA Member Number: _____ Sex: M___ F___ Date of Birth: ____
915.03. Specifics of Event
A. Specific location of event (name of park or indoor facility): ___________________________________________________
B. Number of participates expected: _________________________
C. Number of spectators expected: __________________________
D. Sponsors of Event: _______________________________________________________________________________________
E. List of events and divisions offered: Note sub-categories on lines, E.g., S=singles, D=doubles, Xmins=timed, Xft=distance, etc.: Open Women's Intermediate Novice Under 12 Junior Masters Other Footbag Net Footbag Freestyle Footbag Golf Footbag Consecutive Other: Other: Other:
F. List any intended deviations from the rules as set forth in IFAB's The Official Rules of Footbag Sports Rule Book: ____________________________________________________________________________________________________________________
G. Have you acquired all necessary permits (e.g., facility, food and product concessions, sound, etc.) Yes ____ No ______
H. Will food concessions be available at event site: Yes ___ No ___
I. Will product concessions (e.g., footbags, t-shirts, etc.) be available at event site: Yes ____ No ______
J. Will a sound system be available at event site: Yes ___ No ____ If yes, please describe: ____________________________________________________________________________________
K. Have you acquired the necessary insurance's : Yes ____ No ____
L. If yes, please describe: ____________________________________________________________________________________
915.04. Entry Fees
A. Please list entry fees and what the entry fees include: ______________________________________________________________________________________________________________
915.05. Awards
A. Give a brief description of awards: ______________________________________________________________________________________________________________________________
915.06. Advertising & Promotion
A. How do you plan to advertise and publicize your event: _________________________________________________________________________________________________________________________________________________________________
915.07. Event Organizers Background:
A. Please describe your past history in footbag or any promotions (footbag or otherwise) in which you have been directly involved: ____________________________________________________________________________________________________________________________________________________________________________________________________________
I agree to abide by all of the guidelines of event sanctioning as set forth by the WFA and IFAB. I also verify that all of the information contained in the application is accurate and complete to the best of my knowledge. __________________________________ ________________ Event Organizer's Signature Date
Send all inquiries, completed application forms and sanctioning fees to: The World Footbag Association, P.O. Box 775208, Steamboat Springs, Colorado 80477; Phone: (970) 870-9898; FAX: 970-870-2846; E-Mail: wfa@worldfootbag.com